Records, contracts, and project files often contain sensitive business information. Many organizations require data to stay inside the intranet and avoid public cloud upload.
Use case · Records and contract scanning
Records and contract scanning
ScanSenren supports records, archives, contracts, and project document scanning scenarios with private deployment, scanning robot integration, document cropping, AI classification, and contract key information extraction, creating a complete workflow from paper scanning to structured data.
Common challenges in records and contract digitization
Contracts, completion forms, approval documents, receipts, and attachments are often mixed together, making manual classification, naming, and filing slow and error-prone.
If scanned PDFs are only images, users still need to manually enter contract numbers, amounts, parties, dates, and project names into business systems.
ScanSenren compared with ordinary scanner apps
Ordinary scanner apps
- They are usually standalone or online tools and may not satisfy private deployment or data boundary requirements.
- They only generate images or PDFs, leaving record classification, naming, and filing to manual work.
- They lack contract key information extraction and cannot directly support business system entry.
ScanSenren
- Supports private deployment so records and contracts can be processed inside the intranet.
- Can combine scanning robots and AI classification models to identify record types and file them automatically.
- Supports automatic extraction of completion forms, contract numbers, amounts, parties, dates, and other key fields.
A software-and-hardware records and contract scanning solution
Deploy inside the customer intranet or dedicated environment to satisfy data boundary, permission isolation, and enterprise security requirements.
Classify contracts, completion forms, approval materials, receipts, and attachments to reduce manual sorting, naming, and filing work.
Extract contract numbers, amounts, signing parties, dates, project names, and completion form fields from scanned documents for business system import.